Rules and Policies
Refund Policy: POLICY CHANGE EFFECTIVE SPRING 2012 SEASON: Requests for refunds must be made in writing and received prior to the scheduled recreational coaches’ meeting or first scheduled recreational game, whichever comes first. SYA Soccer will refund the registration fee minus a $35 processing fee. After scheduled recreational coaches’ meeting or first scheduled recreational game, whichever comes first, no refunds will be granted. Complete the Refund Request Form and mail to the address listed on the form, or fax to (703) 539-8633. SYA Soccer will refund the registration fee minus a $35 processing fee. Refunds are issued back to either your credit card if you paid by credit card or by check if you paid by check or cash and will be processed by our first game.
Special Requests: Players are assigned to leagues based on their date of birth. The only time a child is given the option to play up ONE age group is when that child is attending the same grade as the higher age group and their birth date falls between August 1 and December 31. If a parent wants their child to play up with their grade, they will need to request that on their registration form with proof of grade level (e.g. report card). If the request is not on the registration form, the child will be initially placed with their age group. Children in the U5 age group must be 4 years old by September 30. Children in the U6 age group must be 5 years old by September 30 and must be enrolled in Kindergarten. The only waivers that are given to play down are for children with pervasive physical or mental challenges. A written request along with a statement from the child’s physician and the registration form should be submitted at the time of registration. If registering online, then the written request and can be sent via email to firstname.lastname@example.org. Requests will be given to the Soccer Commissioner for review.
Any person who intentionally/deliberately misrepresents the age or grade of their child on the registration form or on-line, will have their child expelled from the soccer program for one season. All fees paid will be retained by the club. Only the parent or legal guardian of a child may register a child in soccer.
To the greatest extent possible, teams are formed geographically around the residence of volunteer coaches, taking into account players’ neighborhoods and school boundaries, but there should be no expectation that players will be with the same coach or team in consecutive seasons.
SYA will consider special requests, but cannot guarantee that they will be honored. Reasonable carpool requests will be taken into consideration, but requests to carpool with more than three players may not be able to be honored. SYA will attempt to honor requests to avoid a particular practice day.
There are three Fairfax County ordinances prohibiting pets (i.e., dogs) from all Fairfax County school grounds. There are health notices on all FCPS school grounds asking pet owners to NOT bring their pets on school grounds. Please do not bring your pets to ANY school fields.
FAIRFAX COUNTY/REGIONAL PARK AUTHORITY PARKS (Kincheloe, Popes Head, EC Lawrence, Braddock Park, Bull Run Reg. Park):
It must be on a leash, must remain AT LEAST 15 feet from the field at all times (NEVER to be on the field), controlled by someone that can restrict its movements (ie, not a child), and any waste must be cleaned up and taken with you.
We prefer that you would NOT bring your pet to any soccer fields. We have had many complaints from concerned parents. While most people are responsible, even the best of dogs will had a bad day.
Because of the number of people who visit the fields, and local health codes, please consider leaving your pet at home while attending soccer games.
The document below has SYA Soccer policies as they pertain to league administration. This is not a comprehensive document but is provided to give guidance.
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SYA Office Location: 5950 Centreville Crest Lane, Centreville, VA 20121 | SYA Mailing Address: Southwestern Youth Association, P.O. Box 471, Centreville, VA 20122 Phone: (703) 815-3362 | Fax: (703) 815-2180 | E-mail: email@example.com | Designed by GroupNet Solutions